Job Description:

Position Title: Planning Clerk

Competition No: 2023-44

Department: Sustainable Economic Development

Position Details:
Probation Rate: $27.92
Regular Rate: $29.39
Hours of Work: 40 hours/week
Employment Type: Permanent

About Us:
Located 20 minutes from Winnipeg, Selkirk is a vibrant small city with a hometown feel. Our close-knit community loves to celebrate, learn and explore in the company of good neighbours. All through the year, there are many opportunities to enjoy local talent, learn about our past and seek out new interests.

The Opportunity:
Under the general direction of the Director of Sustainable Economic Development is responsible for performing administrative duties and providing assistance to the Director related to planning services.

Job Duties:
1.Planning Services
•Receive, process and evaluate client intake forms related to planning and permitting services, including but not limited to zoning, conditional uses, variances, building permits and sign permits.
•Provide direct support to department building inspection and planning staff.
•Prepare zoning reviews for planning and permitting applications.
•Assist with zoning variances and typical associated tasks, all permits, civic addressing, and track/inventory review zoning by-law applications, issues, and infractions.
•Create physical and electronic files and tracking of applications from start to closing file.
•Prepare reports on activities including, but not limited to, construction value, applications in progress, etc.
•Provide guidance and support to CitizenSupport Representatives providing essential information regarding planning and permit applications and processes to enable effective and efficient dealings with citizen inquiries.
•Support the preparation and administration of development agreements, encroachment agreements, and easement agreements (utilizing an existing template), including but not limited to:
preparing schedules
determining charges/costs
monitoring development, phasing and obligations
monitoring and recommending the release/reduction of associated letters of credit for development agreements.
•Respond to enquiries from developers, builders and the general public, including, but not limited to:
business owner and developer land enquiries
developers and builders looking for direction on processes
development complaints (drainage, garbage etc.)
evaluate, respond, and manage inquiries pertaining to issues outside of department parameters in a professional and   effective manner
•Participate in a variety of other activities including, but not limited to, managing final inspection requests by builders/developers, departmental strategies, and special projects as assigned.
•Coordinate and arrange public hearings.

2.Administration
•Work with the Finance Department on developer invoicing, payment of departmental invoices, filing letters of credit.
•Work with the appropriate departments regarding planning services and related issues.
•Develop and administer departmental record keeping system by organizing and computerizing files.
•Prepare information for departmental meetings; assist in the preparation and review of meeting minutes.
•Prepare, edit and review select departmental reports.
•Receive, review, track and prepare departmental payments including processing invoices with and ensuring required coding and management approval signatures are secured and forward to the Accounting Division for payment.
•Process incoming and outgoing mail.
•Control office inventory and supplies.

3.Annual Reporting
•Responsible for ensuring that annual corporate reporting requirements are met including, but not limited to, the Selkirk Development Corporation and the Selkirk Waterfront Development Corporation.

4.Perform other related duties as assigned.

Qualifications and Minimum Requirements:
1. Skills, Knowledge and Abilities
Minimum Requirements shall include:
•Successful completion of Grade 12.
•Post-secondary education in a related field (such as finance, administration, political studies, CET, GIS, or CMMA)
•Understanding of principles and practices of urban planning.
•3 years experience delivering planning services support in a municipal or similar environment.
•Knowledge of local government laws and practices, and provincial and federal legislation.
•Knowledge of pertinent laws, codes, ordinances, and regulations related to planning activities and by-law enforcement.
•Experience in basic report writing, research methods, and data compilation.
•Understanding and working knowledge of principles of record keeping.
•Proficient in using Microsoft office programs specifically Excel, Word and Outlook.
•Ability to read and interpret maps, plans, sketches, schematics, diagrams, and blueprints.
•Able to adapt to changing technologies and learn functionality of new equipment and systems.
•Communicate clearly and concisely, both orally and in writing.
•Establish and maintain effective working relationships with those contacted in the course of work.

Desired:
•Degree in Urban and Regional Planning
•Minimum of one year experience in urban planning or closely related and complimentary field.

Apply: Visit our website https://www.myselkirk.ca/ to apply online via our Career Connecter website. Applicants will need to create a profile and submit an application for consideration.

Comments: This unionized position is open to all applicants. Preference will be given to established (as outlined in the Collective Agreement) members of CUPE Local 336.

The City of Selkirk is an equal opportunity employer, committed to providing an inclusive work environment. Applicants who require accommodation during the hiring process are encouraged to contact the City’s Human Resources Division. Thank you to all who apply, however, only those candidates selected for an interview will be contacted.

NOTE: Employees will be required to adhere to the City’s Vaccination Policy