Job Description:

Essential Job Functions:

· Prepare Council meeting agendas on a daily basis as correspondence is received from CAO and Manager of Administration

· Prepare council meeting resolutions

· Prepare council meeting minutes

· Maintain filing of Council minutes and by-laws

· Provides support to Mayor and Council as directed by Manager of Administration, i.e., Writes letters, update calendars, book conferences, hotel and travel accommodations

· Updates agenda manager with upcoming meetings and conferences

· Maintain electronic and Laserfiche filing system

· Order office supplies, including computer and printing supplies and maintain supply area

· Point of contact for photocopier and mailing machine maintenance

· Redirects incoming emails from general municipal email account

· Maintain office shared calendar

· Greets the visiting public in a pleasant and helpful manner

· Answers the phone using proper telephone etiquette

· Provide support to the Manager of Administration and Development

· Other duties assigned

The successful candidates will have:

· 2 years minimum customer service experience;

· A diploma or studies in business administration and/or equivalent;

· Certificate in Manitoba Municipal Administration (CMMA) or be willing to obtain this designation;

· Experience using MuniWare or other municipal software is highly desirable;

· Knowledge and understanding of municipal legislation, i.e., The Municipal Act, The Planning Act, Municipal By-laws;

· Knowledge of modern office procedures and methods including telephone communications, office systems, and record keeping;

· Knowledge of or experience using GIS mapping systems;

· Knowledge of modern business communication, including style and format of letters, minutes and reports.

· Strong interpersonal skills;

· Ability to handle and resolve recurring problems;

· Good time management and organizational skills with the ability to meet deadlines;

· Proficiency with Microsoft Excel and Word;

· Skill to type 50 words per minute.

An equivalent combination of education, experience, skills, knowledge and abilities may be considered.