The Township of Ignace has a population of 1,250 and is strategically located along the TransCanada Highway and the Canadian Pacific Railway. The Township is approximately 250 km northwest of Thunder Bay, 110 km southeast of Dryden and 450 km east of Winnipeg.
Ignace is situated in the heart of Ontario’s “Sunset Country”, and is the starting point of Ontario’s most northerly highway, Highway 599, which provides access to a number of municipalities and a large number of First Nation communities and access to the Ring of Fire, a mineral-rich area in northern Ontario.
The Township is preparing for future economic opportunities associated with potential access to the ‘Ring of Fire’ and the Township is a candidate for a deep geologic repository for used nuclear fuel. These projects have the potential to increase the Township’s population and develop the Ignace economy considerably.
Reporting to the Chief Administrative Officer (CAO), the Treasurer has overall responsibility for the management of the Municipality’s financial affairs and provides critical financial leadership to Council and the Corporation to ensure long-term financial sustainability.
• Attend and participate in Management, Council, and Committee meetings as required, and provide a high degree of leadership.
• Ensure proper and effective staffing through recruitment and selection, learning and development processes, performance management as well as provide direct supervision, mentoring and coaching for Tax/Payroll Clerk, Accounts Clerk and Clerk-Typist.
• Prepare and compile annual departmental estimates of revenues and expenditures, for the Treasury Department.
• Prepare and administer all necessary procurement of goods and services to address departmental needs, as approved under the annual budget.
• In consultation with the CAO/Clerk, ensure all required insurance coverage is in place.
• Ensure all departmental record management practices conform to the applicable record retention by-law, the Municipal Act, the Municipal Freedom of Information and Protection of Privacy Act and any other applicable Act, bylaw, policy, or procedure.
• Carry out the statutory duties of the Treasurer under the Municipal Act, the Development Charges Act, the Planning Act, and any other applicable legislation on behalf of the Corporation.
• Coordinate and administer the financial affairs of the municipality in accordance with the by-laws, policies and plans established and approved by Council.
• Ensure Council is supplied with all financial information necessary to meet its fiduciary obligations.
• Provide Council with necessary data, information, analysis, reports and recommendations regarding the fiscal stewardship and financial condition of the Corporation.
• Exercise dutiful, diligent, and compliant financial control over all corporate fiscal operations.
• Provide information, analysis, leadership, and training which enhances the financial literacy of the organization, Council members, staff, and the public.
• Actively monitor changes to applicable statutes and sector best practices and prepare and update, for Council’s approval, necessary by-laws, policies, and procedures pertaining to the Treasury Department and the Corporation’s fiscal operations.
• Establish and maintain systems and records for accurately recording all financial transactions to reflect the financial situation of the Municipality to ensure the accuracy of all data.
• Manage the day-to-day operation of the Treasury Department and provide strong leadership and execution in the areas of general accounting, financial analysis, budgeting, financial reporting, municipal property taxation, asset management, reserve and reserve fund management, borrowing and credit management and optimization.
• Coordinate the preparation of departmental estimates and complete an annual budget for presentation to Council.
• Develop and present to the CAO/Clerk, recommendations arising from treasury operations which require the approval of Council.
• Develop and present to the CAO/Clerk, reports and information regarding progress and accomplishments of programs and projects; the status of current operations in relation to the approved budget and long-term plan; and other matters dealing with the management of the treasury function.
• Monitor actual expenditure/revenues and provide regular and timely variance reports to the CAO/Clerk and Department Heads.
• Provide a minimum of quarterly variance reports and budget projections/forecasts to Council, with explanations and supporting documentation on notable variances and/or projected deficits or surpluses.
• Establish and maintain necessary by-laws, operating procedures, guidelines, and standardized documents for the procurement of goods and services including calls for tenders and RFP’s, purchase requisition, spending limits and cooperative/joint purchasing.
• Ensure the collection of all revenues due to the Municipality in a prompt and efficient manner.
• Actively manage the Municipality’s debt portfolio including tile drainage and local improvement, issue debentures and arrange financing as required and approved by Council.
• Oversee the processing and payment of all accounts of the Corporation in accordance with policies and procedures approved by Council.
• Responsible for, with the assistance of the Tax Clerk, all aspects of payroll, including reviewing/approving payroll transfers to employee bank accounts and ensuring deduction and reporting requirements are met.
• Ensure all Canada Revenue Agency obligations of the Corporation are met.
• Act as a signing authority, in the capacity of the Treasurer, in accordance with the responsibilities outlined in the Municipal Act and as delegated by Council.
• Develop and maintain the Municipality’s Asset Management Plan, and any other plans as required or approved by Council.
• Analyze and maintain appropriate corporate cash flow requirements, investigate investment options, invest excess cash, and report status to Council.
• Maintain an awareness of available and applicable grants, subsidies and transfers and ensure applications are made when appropriate and comply with reporting requirements.
• Prepare audit files and working papers for external auditors, coordinate an annual audit, and ensure the audited financial statements are delivered by the auditor to Council in a timely manner.
• Ensure that the annual reporting requirements such as the audited financial statements and financial information return (FIR) are completed in a timely manner.
• Manage all aspects of municipal property taxation and collection, payment in lieu, transfers, assessment, arrears, tax write-offs and tax sales, while ensuring compliance with all relevant provincial regulations.
• Oversee day-to-day taxation operations including billing, account adjustments, tax collection, and tax roll maintenance ensuring sound internal controls.
• Support protection and enhancement of the assessment base; and monitor and address material assessment appeals, assessment growth, supplementary taxation, and tax incentive/deferral programs.
• Performs other duties required by Council which are in keeping with the duties of this position.
• Ensure a high level of transparency and accountability while respecting and adhering to confidentiality requirements under the Municipal Freedom of Information and Protection of Privacy Act and any relevant policies and procedures of the Municipality.
• Exercise duties as a member of the Emergency Operations Control Group.
• Protect own health and safety and safety of others by adopting safe work practices, reporting unsafe conditions immediately and attending all relevant training regarding occupational health and safety. Follow all requirements and guidelines for employees and employers as legislated under the Occupational Heath and Safety Act.
• A University degree in Commerce, Accounting, Business Administration, or a related field is highly preferred.
• Professional designation of CPA is highly preferred.
• Demonstrated five to seven years of municipal or other public sector financial management experience in an advanced and progressive capacity.
• Demonstrated three to five years of departmental and personnel management experience with strong leadership ability, combined with excellent interpersonal, oral, and written communication and presentation skills.
• Thorough knowledge of financial, accounting, auditing, public sector accounting and procurement principles and practices, applicable legislation/regulatory standards, asset management, investment and debt management, long range planning, provincial grant process, property taxation, budgets and local government functions and responsibilities.
• Proven ability to define and solve complex financial and business problems requiring quantitative, qualitative and process analysis to assist in the management of financial information to the CAO/Clerk, Department Heads and Council.
• Proven ability to establish effective working relationships with other employees, elected officials, and the general public.
Contact Marty Greenaway, Consultant, Feldman Daxon Partners, at the coordinates below, for more information or to submit your resume.