Back to Jobs

Executive Assistant (six month term with possibility of full-time) Employer: RM of Springfield Location: Oakbank, MB Application Deadline: March 22, 2019

Job Description:

Executive Assistant – (six (6) month term with possibility of Full-time). This position is accountable for providing an exceptionally high level of confidential administrative and executive support for the management and organization of all administrative matters on behalf of the Chief Administrative Office. This position involves extensive liaison with Mayor & Council, senior management and senior officials in the offices of various levels of government. The Executive Assistant is required to maintain general awareness of local and municipal matters, corporate priorities and issues, and other matters affecting the municipality.

The Executive Assistant is required to do some traveling and attend meetings outside of regular business hours.

Key Functions & Accountabilities:
• Perform general office management duties and provide administrative support;
• Manage and resolve administration issues;
• Draft correspondence, agendas, background and briefing notes;
• manage meeting requests including reviewing appointments, calendars, schedules, deadlines, due dates, preparation and distribution of agendas, taking and reviewing meeting minutes and travel arrangements;
• Coordinate and maintain general and confidential matters, including corporate priorities, reports, and new initiatives;
• Maintain a professional working relationship with staff, members of Council, representatives of other government agencies, and the public;
• Ensure discretion by bringing to the attention of the CAO, issues that are confidential and sensitive in nature;
• Coordinate and organize various municipal social events in collaboration with other internal and external departments/agencies;
• Provide timely customer service to residents;
• Review and maintain administration/Council web page;
• Continually seek opportunities to drive improvement; and,
• other tasks as may be assigned relative to the position;

As the successful applicant, you must possess:
• Post-secondary diploma/degree in Business, or a related discipline;
• Five (5) years of directly related experience in a municipal environment;
• Advanced level of proficiency in office procedures, business writing and computer applications including Microsoft Office (Word, Excel, Outlook, PowerPoint) and databases;
• Working knowledge of local government functions and responsibilities, and the policies and customs of Council, Committees and their relationship with staff and external contacts;
• Thorough understanding of various levels of government, agencies, legislation and protocols involved in dealing with staff, stakeholders, elected officials and the general public
• Ability to work effectively in a politically sensitive environment, maintaining a high level of confidentiality and trust;
• demonstrated organizational skills and a proven ability to work independently and accomplish work objectives;
• demonstrated tact, diplomacy and sound judgement skills;
• ability to develop presentation materials, compose reports and correspondence with strong written and verbal communication skills;
• ability to develop and maintain effective working relationships with internal and external contacts;
• effective problem solving, decision making, and customer service skills to resolve issues in a professional manner;
• Flexible team player willing to do what it takes to get the job done; adaptable and enjoys a challenge
• Ability to work outside normal schedule to attend meetings as required;

For more information regarding these positions go to our website at www.rmofspringfield.ca

We invite qualified candidates to submit a cover letter and resume in confidence by 4:00 p.m., March 22 to:

Direct Applications To:

RM of Springfield
Attention: Human Resource Department“Position Applied For”
Box 219, Oakbank, Manitoba R0E1J0

Email: careers@rmofspringfield.ca

Tel: 204-444-3321

Fax: 204-444-2137

Application Deadline: March 22, 2019